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Annual Parish Meeting: Frequently Asked Questions

As we prepare for our hybrid Annual Parish Meeting, we hope you will find this FAQ helpful. Please keep watching AdventBirmingham.org/ParishMeeting for updates.

If you have any questions, please contact Margaret Pope (205-226-3510 or Margaret@CathedralAdvent.com)

When and where will the Parish Meeting be held?

The Annual Parish Meeting of the Cathedral Church of the Advent will be on Sunday, January 24 at 1:00 p.m. Please note the time change. To allow enough time to sanitize the Nave following the morning services, we will meet in the early afternoon, not during the Adult Ed hour. Limited seating will be offered in the Nave, and we also have a virtual option.

Do I need to register to attend?

Yes, registration is required for both options: virtual and in-person. Seating in the Nave is limited, and Adventers need to register to access the meeting virtually. You can access the registration link at AdventBirmingham.org/ParishMeeting. Registration will open on Monday, January 18 at 9:00 a.m. For the virtual option, registration will close at 9:00 a.m. on Sunday, January 24.

Can I vote whether I attend in-person or virtually?

All confirmed Advent members who register and attend — whether in-person or virtually — will be able to vote for the next vestry class.

How will I attend the meeting virtually?

We will host the meeting on a Zoom Webinar for anyone who is unable to join us in person. The meeting will not be streamed on our website.

How can I access the Zoom meeting?

In order to join the Zoom meeting, you will need to register at AdventBirmingham.org/ParishMeeting, starting Monday, January 18 at 9:00 a.m. Then, on Thursday, January 22, you will receive an email from Advent Communications, containing the link and passcode required to enter the meeting. Keep this email handy; you cannot join the meeting without it.

If you do not receive an invitation by Friday, January 23, double check your spam folder and then contact Margaret Pope (Margaret@CathedralAdvent.com).

What do I need if I have never used Zoom before or if I am joining the meeting on a new device?

You will need to download Zoom on the device you plan to use for the meeting. To download, click here and select to download the “Zoom Client for Meetings” which is the first option on the page. Here is some helpful information about joining and participating in Zoom Webinars. Focus on the section titled “Joining a webinar by invitation link.”

If more than one person in my household plans to join the virtual meeting, do they all need to register?

Yes, everyone in your household who will be attending (and voting) needs to be registered for the virtual meeting. You may all tune in on the same device (i.e., watch the meeting on the same laptop) but everyone who plans to attend virtually needs to be accounted for separately. This will help us track attendance, as well as ensure the validity of our online voting.

Am I eligible to vote in the vestry election?

“Those entitled to vote shall be confirmed adult communicants in good standing…and physically [or virtually] present at the meeting…” —Canons of the Episcopal Church in the Diocese of Alabama (Canon 9, Sec.3)

How will I vote in the vestry election if I am participating virtually?

During the meeting, you will receive a link to a digital (online) ballot via the chat feature on Zoom. For more details about our digital voting process, click here.

How will I vote in the vestry election if I am attending in person?

We will handle in-person voting the same way we have in past years with paper ballots, distributed and counted by the outgoing vestry class. We are taking the necessary precautions to ensure ballots are distributed safely, and unused golf pencils will be provided for marking your votes.

Will the meeting be recorded for later viewing?

Though the entire meeting will not be recorded, the audio of Dean Pearson’s address will be available on our website.

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