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Annual Parish Meeting: Frequently Asked Questions

Annual Parish Meeting: Frequently Asked Questions 1

As we prepare for our hybrid Annual Parish Meeting, we hope you will find this FAQ helpful. Please keep watching AdventBirmingham.org/ParishMeeting for updates.

If you have any questions, please contact Margaret Pope (205-226-3510 or Margaret@CathedralAdvent.com)

When and where will the Parish Meeting be held?

The Annual Parish Meeting of the Cathedral Church of the Advent will be on Sunday, January 24 at 1:00 p.m. Please note the time change. To allow enough time to sanitize the Nave following the morning services, we will meet in the early afternoon, not during the Adult Ed hour. Limited seating will be offered in the Nave, and we also have a virtual option.

Do I need to register to attend?

Yes, registration is required for both options: virtual and in-person. Seating in the Nave is limited, and Adventers need to register to access the meeting virtually. You can access the registration link at AdventBirmingham.org/ParishMeeting. Registration will open on Monday, January 18 at 9:00 a.m. For the virtual option, registration will close at 9:00 a.m. on Sunday, January 24.

Can I vote whether I attend in-person or virtually?

All confirmed Advent members who register and attend — whether in-person or virtually — will be able to vote for the next vestry class.

How will I attend the meeting virtually?

We will host the meeting on a Zoom Webinar for anyone who is unable to join us in person. The meeting will not be streamed on our website.

How can I access the Zoom meeting?

In order to join the Zoom meeting, you will need to register at AdventBirmingham.org/ParishMeeting, starting Monday, January 18 at 9:00 a.m. Then, on Thursday, January 22, you will receive an email from Advent Communications, containing the link and passcode required to enter the meeting. Keep this email handy; you cannot join the meeting without it.

If you do not receive an invitation by Friday, January 23, double check your spam folder and then contact Margaret Pope (Margaret@CathedralAdvent.com).

What do I need if I have never used Zoom before or if I am joining the meeting on a new device?

You will need to download Zoom on the device you plan to use for the meeting. To download, click here and select to download the “Zoom Client for Meetings” which is the first option on the page. Here is some helpful information about joining and participating in Zoom Webinars. Focus on the section titled “Joining a webinar by invitation link.”

If more than one person in my household plans to join the virtual meeting, do they all need to register?

Yes, everyone in your household who will be attending (and voting) needs to be registered for the virtual meeting. You may all tune in on the same device (i.e., watch the meeting on the same laptop) but everyone who plans to attend virtually needs to be accounted for separately. This will help us track attendance, as well as ensure the validity of our online voting.

Am I eligible to vote in the vestry election?

“Those entitled to vote shall be confirmed adult communicants in good standing…and physically [or virtually] present at the meeting…” —Canons of the Episcopal Church in the Diocese of Alabama (Canon 9, Sec.3)

How will I vote in the vestry election if I am participating virtually?

During the meeting, you will receive a link to a digital (online) ballot via the chat feature on Zoom. For more details about our digital voting process, click here.

How will I vote in the vestry election if I am attending in person?

We will handle in-person voting the same way we have in past years with paper ballots, distributed and counted by the outgoing vestry class. We are taking the necessary precautions to ensure ballots are distributed safely, and unused golf pencils will be provided for marking your votes.

Will the meeting be recorded for later viewing?

Though the entire meeting will not be recorded, the audio of Dean Pearson’s address will be available on our website.

Sign Up to Attend

Sign Up to Attend 2

Sign Up To Attend

Registration will open every Monday morning at 9:00am for the upcoming Sunday. We will have two morning services at 9:15am (band led) and 11:15am (choir & organ led). 

As we move back into the Nave for in-person worship, we hope you will find this page helpful. Please refer back to FAQ page for updates.

As with many things related to Covid, we are proceeding while also remaining flexible. Please keep watching AdventBirmingham.org/Worship for updates, including situations where we may have to cancel services.

Parents of 3K through third graders should register the rest of their families here first. Please do not include your 3K through third grade children on this registration unless they will be attending the worship service. After you have received confirmation of your registration for one of our services, you can then register your 3K through third graders separately, on the link you will receive from Tara Davis every Monday at 9:00 a.m.

Register to Attend | January 24

Sign up to attend one of our in-person Worship Services and Adult Education classes.

Register to Attend | Annual Parish Meeting

Registration opens on Monday, January 18 at 9:00 a.m.
Registration is required for both the in-person and virtual options.
  • Adult Education Classes | 10:15am | January 24, 2021

    • The Dean’s Class: The Collects: Short Prayers, Explosive Gospel with Zac Hicks in the Refectory
    • Old Testament Life on the Ground: The Writings – Dr. Mark Gignilliat in the Living Room
    •  Walking with Jesus Along the Way: Excerpts from Mark’s Gospel – Craig Smalley in the Chapter Room

If you need to cancel your registration, please contact Margaret Pope (205-226-3510 or Margaret@CathedralAdvent.com) by 4:00 p.m. on Friday.

Christmas: Frequently Asked Questions

Christmas: Frequently Asked Questions 3

Christmas Services

We look forward to worshipping with you this Christmas, we hope you will find this FAQ regarding our week of services helpful.  Please refer back to this page for updates. 

As with many things related to Covid, we are proceeding while also remaining flexible.  Please keep watching AdventBirmingham.org/Worship for updates, including situations where we may have to cancel services.

When will Christmas Eve service be held? 

We have scheduled six services of Holy Communion and a Family Service for the week of Christmas. Dean Pearson will preach all of the services, except for the Family Service, where Cameron Cole will preach. 

  • Monday, December 21, 5:30 p.m.: Holy Communion (Organ and Choir led)
  • Tuesday, December 22, 5:30 p.m.: Holy Communion (Organ and Choir led)
  • Wednesday, December 23
    • 5:30 p.m.: Holy Communion (Band led)
    • 8:00 p.m.: Holy Communion (Organ and Choir led)
  • Thursday, December 24
  • Friday, December 25, 10:00 a.m.: A Festival of Nine Lessons and Carols — steaming only, no in-person congregation

Will attendance be limited? 

Yes – we will limit attendance at each service to 160.

Do I need to sign up?

Yes – please register at AdventBirmingham.org/Worship. We will have separate sign-up lists for each service to avoid having an unsafe number of people coming, and so we can email everyone who registers with last-minute information, if necessary.

When can I register?

Registration for the services and adult classes will open Thursday morning, December 10, at 9:00 a.m.

What about social distancing?

Households may sit together, of course. If you are coming as a larger, extended family, please be aware that we may need to arrange your family into two pews, so that appropriate distances between households can be maintained throughout the Nave. 

What will seating be like?

Ushers will be actively assisting you, showing you an appropriate pew. Every other pew will be closed, marked with a card providing that clear instruction. To maintain proper distance among our pews, you (and your household) will be seated by approaching an open and suitable pew from any aisle (either of the side aisles, or from the center aisle).

What about masks?

Everyone is required to wear a mask. Those who are leading the services will not wear a mask when they are speaking. 

How should we enter and exit the Nave?

Please enter and exit the Nave through the double-doors that open onto the 20th Street steps at the rear of the Nave. 

Where should we park?

Parking will be available in our Day School’s lot at the corner of Fifth Avenue and Richard Arrington, in the Financial Center Parking Deck, and curbside along adjacent streets. 

Will we be singing?

Yes. With our limited numbers, by wearing masks, and with maintenance of distance between one another, we will sing as a congregation. 

What other precautions will we be taking?

Unfortunately, we will not have coffee, water, or other refreshments available before or between services. We hope everyone will greet one another warmly, but without handshakes, hugs, or other contact. Ushers and greeters will be taking extra precautions as they hand out our bulletins and provide assistance. 

Will a live-stream be provided? 

Absolutely. We will livestream both services only Thursday, December 24. Anyone who cannot be there may go to AdventBirmingham.org/Live at 5:30p.m. and 8:00p.m. to watch. Watching online will remain a good or the only option for many in our congregation, especially given our restrictions on numbers.

What if I am uneasy about coming? 

While many of us are eager to get back together, we do not want anyone to come if they feel uneasy. If you are ill, are among those who are more at-risk regarding the virus, or have concerns about not being able to maintain proper distancing, we hope you will continue to watch our streamed service online.

Coat Drive | This Sunday

Coat Drive

2020 is the year of the pivot, so this year our annual Coat Drive will transform into a Drop-Off on Sunday, December 6. All items will be received in the Porte Cochere (or visitor’s parking lot off of Sixth Avenue North) before and after worship services – between 8:45 a.m. and 12:15 p.m.

Please consider bringing the following items:

• Men’s coats (larger sizes appreciated)
• Warm socks
• Underwear
• Jeans

We are so grateful for our partnership with Brother Bryan Mission as they work to disciple men struggling with addiction. Our Coat Drive will help provide cold-weather supplies for these men as a way to bless and encourage them in their journey toward a deeper relationship with the Lord and ongoing sobriety.

We need volunteers on December 6. To help with the Coat Drive, please contact Bethany Rushing (Bethany@CathedralAdvent.com).

Frequently Asked Questions

Frequently Asked Questions 4

Resuming Sunday Services in the Nave

As we move back into the Nave for in-person worship, we hope you will find this FAQ regarding our Sunday gatherings helpful.  Please refer back to this page for updates. 

As with many things related to Covid, we are proceeding while also remaining flexible.  Please keep watching AdventBirmingham.org/Worship for updates, including situations where we may have to cancel services.

When are the services?  

As we move back into our Nave on Sunday mornings for in-person worship during Covid, we will gather for two morning services. The first service (which will be led by our band) will begin at 9:15 a.m., lasting 45 minutes. The second service (which will be led by our choir and organ) will begin at 11:15 a.m., also lasting 45 minutes.

Will attendance be limited? 

Yes – we will limit attendance at each service to 150.

Do I need to sign up?

Yes – please register at AdventBirmingham.org/Worship. We will have separate sign-up lists for each service to avoid having an unsafe number of people coming, and so we can email everyone who registers with last-minute information, if necessary. We will also have adult education classes between the services. Please sign-up for those at AdventBirmingham.org/Worship as well.

When can I register?

Registration for the services and adult classes will open every Monday morning at 9:00 a.m. for the upcoming Sunday.

What about social distancing?

Households may sit together, of course. If you are coming as a larger, extended family, please be aware that we may need to arrange your family into two pews, so that appropriate distances between households can be maintained throughout the Nave. 

What will seating be like?

Ushers will be actively assisting you, showing you an appropriate pew. Every other pew will be closed, marked with a card providing that clear instruction. To maintain proper distance among our pews, you (and your household) will be seated by approaching an open and suitable pew from any aisle (either of the side aisles, or from the center aisle).

What about masks?

Everyone is required to wear a mask. Those who are leading the services will not wear a mask when they are speaking. 

What is the plan for children?

Children 3K through 3rd Grade will continue to have Sunday school during each of our services. The process will remain the same as it has been. Families with children these ages should register for one of the services first (excluding your 3K through 3rd Grade children), and then register for the Sunday school which will happen during that service. Information and sign-up links for Sunday school will be sent each week from our Children’s Ministry on Mondays at 9:00 a.m. Older children will remain with their parents throughout the service, as will infants and toddlers – we will not have a nursery. Feel free to bring coloring sheets or activities that you think would be appropriate and helpful for younger children.

How should we enter and exit the Nave?

Individuals and families that are not first taking 3K through 3rd Grade children to children’s check-in should enter and exit the Nave through the double-doors that open onto the 20th Street steps at the rear of the Nave. Those who are taking children to their Sunday school should enter through the Porte Cochere doors for the children’s check-in. After taking their children to their class, parents should proceed through Clingman Commons and the passageway towards the Nave. Someone from our Welcome Team will then direct you through the garden to the 20th Street steps. Please help us avoid bottlenecks and clusters as you enter and exit our buildings. 

Where should we park?

Parking will be available in our Day School’s lot at the corner of Fifth Avenue and Richard Arrington, in the Financial Center Parking Deck, and curbside along adjacent streets. 

What will the services look like?

They will follow our familiar liturgy, with our officiants, lectors, and intercessors leading us in the services. Each service will have a sermon. The music at our 9:15 service will be led by our band musicians (guitar, keyboard, and strings), while the music at our 11:15 service will be led by our choir with the organ. 

Will we be singing?

Yes. With our limited numbers, by wearing masks, and with maintenance of distance between one another, we will sing as a congregation. 

Why the gap between services?

Between the two services, we will disinfect the pews and allow our HVAC system to turn over the air in the Nave. While that is happening, a limited number of adult education classes will happen in the Refectory, Chapter Room, and Living Room. (Please register for those classes at AdventBirmingham.org/Worship.) 

What other precautions will we be taking?

Unfortunately, we will not have coffee, water, or other refreshments available before or between services. We hope everyone will greet one another warmly, but without handshakes, hugs, or other contact. Ushers and greeters will be taking extra precautions as they hand out our bulletins and provide assistance. 

What about the service that I’ve been watching online? Will we keep doing that? 

Absolutely. We will livestream both services. Anyone who cannot be there may go to AdventBirmingham.org/Live at 9:15 and 11:15 to watch. Watching online will remain a good or the only option for many in our congregation, especially given our restrictions on numbers.

What if I am uneasy about coming? 

While many of us are eager to get back together, we do not want anyone to come if they feel uneasy. If you are ill, are among those who are more at-risk regarding the virus, or have concerns about not being able to maintain proper distancing, we hope you will continue to watch our streamed service online.

What else about the Dean’s Class and other adult classes?

We will have a limited number of seats available for the Dean’s Class in the Refectory, and for other classes which may be held in the Chapter Room and in the Living Room. The audio of all of these classes will be recorded and made available on our website: AdventBirmingham.org/audio. We are excited to have classes again, especially with a “live, studio audience”! Please register for these in the same way your will register for one of the worship services (AdventBirmingham.org/Worship). 

For the time being, we will not have any children’s ministry between the two services (the time the adult education classes are happening). Similar to the Nave, those spaces will be cleaned and the air will circulate through our HVAC system, for the children and teachers coming during the 11:15 service.

Indoor Service Times

Indoor Service Times 5

Indoor Service Times

Indoor services in our Nave begin NEXT Sunday, November 15.

Service times include:
– 9:15am | Band Led
– 11:15am | Choir & Organ Led
* Registration Required

Required registration opens tomorrow, 9:00am at AdventBirmingham.org/Worship.

Questions about safety, preparation, procedures? See our FAQ page, AdventBirmingham.org/FAQ. For those unable to make it, both services will be live-streamed on our website as well as our Facebook & YouTube channels.

New Service Times for Outdoor Services

New Service Times for Outdoor Services 6

Due to Confirmation, this Sunday our outdoor service times will be at 9:00am (Band Led) and 10:30am (Choir & Organ Led). Please sign up to attend and join us next Sunday, November 15, as we move indoors for services in our Nave at 9:15am and 11:15am Registration is necessary. More info at AdventBirmingham.org/Worship.

Call for Vestry Nominations

Call for Vestry Nominations 7

The Nominations Committee of the Vestry invites parishioners to suggest names for consideration for next year’s Vestry class slate. Please complete a Nomination Suggestion Form if you know someone who would contribute to our parish’s leadership. The forms are available at the Ushers’ Stations on Sundays and at our receptionist’s desk at the Church Office during the week. Forms also can be submitted digitally via the link below. Forms must be returned to Margaret Pope in the Church Office by Monday, November 9.

It is recommended that you not notify the person that his/her name has been suggested. The final slate of 20 candidates will be presented to the Vestry on December 10, and will thereafter be announced to the parish. Elections will take place during the annual Parish Meeting on January 24, 2021.

Faith and Family: Gospel Identity

Faith and Family: Gospel Identity 8

These are hard times for parents. Many are facing some of the most stressful times in their lives as parents. These classes are intended help parents seek God’s wisdom with hard decisions and to help parents find peace in this crazy CoViD season.

Our Children and Worship

Our Children and Worship 9

As we gather around the table this Sunday for Holy Communion, we know that some parents may be asking the important question regarding faith, young children, and the sacrament. A few years ago, Dr. Mark Gignilliat taught on this very subject, and we encourage all with questions to take the time to listen as we prepare our hearts and our homes for this Sunday.

Our Children and Worship: Part One

Cathedral Church of The Advent | October 19, 2014 

Our Children and Worship: Part Two

Cathedral Church of The Advent | October 26, 2014